Job description
We are looking for an Office Manager to manage our regions in Malta, Spain, Portugal and UK.
Key responsibilities
- Oversee and coordinate daily office operations across multiple locations, ensuring consistent standards and smooth collaboration between offices.
- Lead, supervise, coach, and develop the Office Operations Management (OOM) team, ensuring effective communication, productivity, and performance management.
- Implement and maintain unified office policies, procedures, document workflows, and visitor handling processes, optimizing efficiency through technology.
- Ensure offices are fully equipped, well maintained, and provide appropriate workspaces; oversee maintenance, repairs, cleaning services, and office equipment.
- Maintain high levels of internal and external customer service and drive continuous improvement of office services and processes.
- Manage suppliers and service providers, review proposals, monitor performance, and resolve operational issues.
- Prepare and manage the office operations budget, control costs, analyze variances, and monitor KPIs and performance metrics.
- Provide operational coverage during team absences.
Requirements
- Secondary (higher, special etc.) education.
- Experience of in Office Management or relevant field.
- Experience with standard software applications, including MS Office, Windows.
- Excellent written and verbal English communication skills.
- Data analysis skills with ability to produce reports, KPIs.
- High sense of responsibility.
- Effective multitasking and time management skills.
- Collaborative work style and commitment to get the job done.
What we offer
This role is located in Malta and is an office based role.